Call for applications: Senior Finance Associate

Job Description

📌 Type of Contract: Service Contract

➡️ Unit / Division: Finance Unit / WFP Ukraine

📍 Duty Station: Kyiv

➡️ Duration: 12 months (renewable)

🇺🇦 The position is only open to Ukrainian nationals or residents of Ukraine, with a legal work permit.

🔄 Call for application: This is a call-for-application. If you are interested in joining our talent pool, submit your application. In case of any future opportunities that match your profile, you may be invited to apply and undergo a selection process.

🔄 Upon the completion of a competitive selection process, successful candidates will be placed on the roster and rostered applicants may be contacted in the future on an as-needed basis, for immediate opportunities.

What will you do in this position?

You will be involved in invoice and payment management, vendor oversight, financial authority updates, and VAT verification. The role also covers monthly financial closure, reconciliations, budget reporting, payroll processing, disbursement, travel and Daily Subsistence Allowance (DSA) management, and Cash-Based Transfer (CBT)-related activities. Additionally, the Finance Associate supports audits, compliance, and other finance-related tasks.

Why work with WFP Ukraine?

The war in Ukraine has had drastic consequences, both for people inside the country and for those around the world who depend on its food supplies. The war has caused immense suffering for civilians, displaced families, and disrupted supply chains and food production. It has caused one of the fastest forced population movements since the Second World War. Close to 6 million Ukrainians are still living as refugees across Europe, and almost 3.3 million are internally displaced. Many have lost their homes and livelihoods. As food production and supply lines are disrupted by fighting, many families in the east and south of Ukraine do not have reliable access to nutritious food.

WFP uses a combination of food and cash assistance to support communities affected by the war. This includes working with local partners to distribute food boxes in areas near the frontline and providing cash transfers in locations where people have access to banks and markets to buy food. Since March 2022, WFP has distributed food and cash assistance equivalent to 3.01 billion meals to people displaced and affected by the war.

At WFP Ukraine, we offer a wide range of benefits and entitlements and favorable working conditions for Service Contract holders. Some of them are:

✅ Competitive salaries per job level

✅ Pension contribution added to net salary

✅ Medical insurance with the possibility to enroll eligible dependents

✅ Applicable danger pay (revised on quarterly basis)

✅ Annual leave – 30 days per year

✅ 18 weeks of parental leave for birth mothers and 4 weeks of parental leave for non-birth parent

✅ 1 day per week remote working option within the duty station (subject to conditions)

✅ Accessible premises & reasonable accommodation

✅ Learning & development opportunities

How can you make a difference?

In this position, you will have to:

• Create Payment Proposals as needed, alternating with the other Finance Associates.
• Monitor and process supplier payments via the Invoice Tracking System (ITS) in line with WFP standards.
• Assist in VAT claim reviews and verification.
• Conduct certification of translation documents for vendor creation as required.
• Monthly Financial Closure (MFC) & Reconciliations
• Conduct and coordinate Bank and Petty Cash reconciliations.
• Prepare reports and presentations on Funding allocations for expenditures, Cost/expenditure analysis, DSC and Implementation reports, and Staff cost analysis.
• Managing the payment process of national staff payroll
• Process Trips and DSA requests for the Country Office.
• Assist in preparation of corporate CBT assessments.
• Support CBT Fund Management, including reconciliation and recording.
• Manage electronic vouchers received from retailers where applicable.
• Undertake additional finance-related duties as assigned within the scope of a Finance Associate and Assistant role.
• Additionally, as a Finance Executive, you will stay up-to-date with industry trends, changes in financial regulations, and emerging financial technologies to continually enhance the organization’s financial processes and competitiveness in the market.
• Collaboration with cross-functional teams is a core aspect of the Finance Executive role, as they provide financial insights and analysis to support strategic decisions, cost control efforts, and process enhancements.
• The role of Finance Executive includes overseeing financial activities, such as budgeting and forecasting, to ensure compliance with regulations and financial stability.
• To sustain stability and liquidity, Finance Executives focus on tasks like cash flow monitoring, working capital management, and the efficient operation of finances.
• Finance Executives excel at developing and implementing financial strategies that enhance profitability, reduce risks, and provide vital recommendations to senior management.

Skills

To join us in saving lives, changing lives, you will have:

Education: Completion of secondary school education. A post-secondary certificate in Finance or in a related business area.

Experience: This position is advertised on two grades, SC-7 and SC-6, each with distinct requirements. Based on your years of relevant experience, you might be recommended either for the SC-7 or SC-6 role.

• For the SC-7 grade, seven or more years of progressively responsible relevant work experience in Finance or related business streams are required.
• For the SC-6 grade, – six or more years of progressively responsible relevant work experience in Finance or related business streams are required.

Post-secondary education can compensate for some years of experience:

• A Master’s Degree can compensate for 3 years of working experience;
• A Bachelor’s Degree can compensate for 2 years of working experience.

Knowledge & Skills:

• Basic understanding of financial processes, payments, reconciliations, and internal controls, with a willingness to learn policies and compliance frameworks.
• Ability to assist with vendor management, balance confirmations, VAT claims, and financial authority updates.
• Ability to support travel-related financial processing, including DSA payments and coordination with field offices.
• Basic knowledge of financial software and ERP systems, with a willingness to develop digital finance skills.
• Ability to work independently and effectively communicate.

Language: Fluency (level C) in both in English and Ukrainian languages.